The top features to look for in project management software for small businesses
In this blog we are going to be discussing, the top features to look for in project management software for small businesses. First and foremost, you need to decide what type of project management software is right for your business. There are three main types of project management software: software designed for large businesses, software designed for small businesses, and hybrid solutions.
Large Business Project Management Software
Large business project management software are best for businesses with more than 100 employees. These types of software offer features like budgets, time tracking, resources tracking, and communication capabilities. They can be expensive, but they are very comprehensive and are usually the best choice for businesses with more than 100 employees.
Small Business Project Management Software
Small business project management software are best for businesses with 10 or fewer employees. These types of software offer features like time tracking, resource tracking, and communication capabilities. They are less comprehensive than large business project management software, but they are usually cheaper and more user-friendly.
Hybrid Solutions
Hybrid solutions are a combination of large business project management software and small business project management software. They offer the best of both worlds, combining the comprehensive features of large business project management software with the user-friendly features of small business project management software.
Skhokho is hybrid Business Management Software, with integrated project management support features covering the following:
- Team Collaboration
- Project Milestone Management
- Project Task Management
- Project Meetings
- Project Documents
- Client Access Portal
- Integration with Skhokho accounting app for project billing and quotes
- Project reporting
Why small businesses need project management software
Project management software can help small businesses manage their projects more effectively and efficiently. The software can help track the progress of a project, assign tasks and responsibilities, and keep track of deadlines. It can also help identify and solve problems early on in a project, so that the project can stay on track and meet its deadlines.
Small businesses face a number of challenges that can be mitigated or even eliminated with the use of project management software. These challenges can include:
- Failure to meet deadlines
- Miscommunication and conflict
- Lack of coordination
- Overcomplication and chaos
Project management software can help small businesses overcome these challenges by streamlining the project process and providing a centralized platform for communication and tracking. By taking the time to configure the software appropriately, small businesses can ensure that their projects are successful and that their employees are able to work productively together.
- Project management software helps small businesses:
- define and manage their projects systematically and accurately;
- track project progress and performance;
- communicate and collaborate with team members; and
- manage risks and resources.
The benefits of project management software for small businesses
There are many benefits of project management software for small businesses. Perhaps the most important benefit is that it can help small businesses to be more organized and efficient. By keeping track of all of the tasks that need to be completed, and assigning deadlines and responsible parties for each task, project management software can help small businesses to avoid the chaotic and disorganized feeling that can come from trying to keep track of everything manually.
Another important benefit of project management software is that it can help small businesses to improve communication and collaboration between employees. By having all task information and deadlines in one central location, employees can easily see what needs to be done and who is responsible for each task. This can help to avoid confusion and misunderstanding, and can make it easier for employees to work together to get tasks completed on time.
Finally, project management software can help small businesses to save time and money. By keeping track of tasks, deadlines, and responsible parties, project management software can help businesses to avoid the wasted time and money that can come from missed deadlines, incomplete tasks, and confusion over who is responsible for what.
Overall, the benefits of project management software for small businesses are numerous. By helping businesses to be more organized, efficient, and effective, project management software can help businesses to save time and money, and to improve communication and collaboration between employees.
Skhokho for Project Management
Let us look at all the features included in Skhokho Project Management Software and how that can help your small business stay on top of project milestones and tasks.
Team Collaboration
There are a few key ways in which team collaboration can be better achieved when your small business uses Skhokho Project Management Software. First, the software provides a central repository for all project information. This means that team members can easily access project files, documents, and other data. This can help to facilitate better communication and collaboration between team members. Additionally, Skhokho Project Management Software provides tools for managing tasks, deadlines, and other project-related information. This can help team members to stay organized and on track, which can in turn lead to better collaboration.
Finally Skhokho is directly integrated to your Business Accounting Software, meaning that the accounting team will be immediately notified of new clients and projects, to help facilitate billing and invoicing.
Project Milestone Management
Skhokho Project Management Software includes milestone management functionality that can help your small business better achieve project milestones. This functionality includes the ability to track milestones, set dependencies, and create reports. By using Skhokho Project Management Software, your small business can better plan, track, and manage milestones.
Project Task Management
Project task management can be better achieved when your small business uses Skhokho Project Management Software because it provides a central place for all your project tasks. This means that everyone in your team can see what needs to be done and when it needs to be done. Skhokho also allows you to assign tasks to specific team members and track the progress of each task.
Task Categories include
- To Do Tasks - Tasks which have been created, but not yet started
- In progress Tasks - Tasks your team is busy with
- Completed Tasks - Tasks your team has completed
The project team will always be aware of which tasks are currently running and the progress of each team member on the tasks, including which team member is responsible for which task.
Project Meetings
Project meeting management can be improved when your small business uses Skhokho Project Management Software for a number of reasons. First, the software can help you to keep track of all of the meetings that you have scheduled. This can be helpful in ensuring that you do not miss any important meetings. Additionally, the software can also help you to keep track of the minutes from each meeting. This can be helpful in ensuring that you are able to review the minutes from each meeting and make any necessary changes. Finally, the software can also help you to share meeting minutes with other members of your team. This can be helpful in ensuring that everyone is on the same page with regard to the meeting.
Project Documents
There are many benefits to using Skhokho Project Management Software for project document management in small businesses. One key benefit is that it can help to automate and streamline the process of document management. This can save the business time and money, as well as improve the efficiency of the process. Additionally, using Skhokho Project Management Software can help to improve communication and collaboration between team members, as well as providing a central repository for all project documents.
Client Access Portal
There are a few ways that clients and project teams can better collaborate using Skhokho Project Management Software client access portal.
Clients can use the client access portal to view project progress, project documents, and project meetings. This makes it easy for them to see what is happening on the project and to stay up to date on the progress of the project.
Project teams can also use the client access portal to view project progress, project documents, and project meetings. This makes it easy for them to see what is happening on the project and to stay up to date on the progress of the project.
Finally, clients and project teams can use the client access portal to share information. This allows them to easily share project documents and project updates with each other. This makes it easy for the project to stay on track and to ensure that all parties involved are aware of the project's progress.
Integration with Skhokho accounting app for project billing and quotes
Skhokho Project Management Software comes integrated to the Skhokho Accounting Application.
There are many benefits to integrating Skhokho Project Management Software to Skhokho Accounting App. Doing so ensures that project data is automatically captured inside the accounting application, which can then be used for project billing and invoicing. This eliminates the need for duplicate data entry, and ensures that all project-related financial information is stored in one central location. This can save time and improve accuracy, while also providing a more complete picture of a project's financial status.
Project reporting
Skhokho comes with built in reporting that will allow businesses to print:
- Individual Project Reports - Showing project information, description, deliverables, scope of work, milestones and tasks.
- Overall departmental analytics of all the current projects, overdue milestones and tasks.
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